Finance Administrator

Location: Hybrid – Croydon 2 days /week
Hours: Full time, 37.5 hours per week.
Status: Permanent

Purpose of the role

Provide administrative support to the Finance Manager and their team primarily maintaining the Accounts Payable mailbox, answering invoice queries, and reconciling supplier statements.

Key responsibilities

    • Daily monitoring of a high-volume mailbox.
    • Review of submitted purchase invoices.
    • Preparation of purchase invoices for upload into the financial system.
    • Responding to supplier queries via phone and email.
    • Engaging with Operational teams on queries and raising exceptions
    • Reconciliation of supplier statements.
    • Assistance generating supplier payments.
    • Ad hoc reporting.


      Operational & stakeholder management: Comfortable dealing with internal and external stakeholders including operational staff, suppliers and service providers, management, and other senior members of staff.
      HCML citizen: Uphold the values and maintain the reputation of HCML Group.

      Personal specification



        • Worked in an environment with high volumes of email traffic.


        • Accounts Payable team experience.
        • Experience working in healthcare environment.

      Skills & knowledge


        • Strong mailbox/email management competence.
        • Basic MS Office competence.


        • Intermediate MS Excel competence.
        • Previous experience working with Access Financials.



        • Effective written and oral communication.
        • High attention to detail.
        • Team worker/collaborator.


        • Confident in prioritising workloads independently.

      Qualifications & training


        • Minimum three A levels (any subjects applicable) above Grade C or equivalent academic qualification, or relevant experience for this role.


        • A degree (any subject applicable) or equivalent academic qualification, or experience for this role.


        • Competitive, market-related salary.

        • 25 days of annual leave, plus bank holiday.

        • Company pension scheme with company contribution.

        • Health Cash Plan, with various levels of cover.

        • Working within a robust case management team staffed by multi-disciplinary professionals in a successful, growing company.

        • Company commitment to staff development and growth.

        • Home working and flexible working hour opportunities.

        • Travel expenses (client related) fully covered.

        • Professional memberships sponsored after first year of service.

      All successful candidates will be subject to DBS checks.

      HCML is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.