Part Time HR & Recruitment Administrator (0.5 FTE Job Share) VA272

Location: Croydon
Hours: Part-time hours: 18.75 per week
Status: Permanent
Salary: £25,000 pro rata
Qualifications, Skills and Experience: 2 years experience of HR Administration


The HR & Recruitment Administrator is responsible for managing all administration relating to HR and Recruitment operations across the business. This is an exciting opportunity for an experienced HR Administrator to contribute to the success of a leading provider of medical and rehabilitation case management services.



Manage the administration for all end-to-end recruitment process for all HCML roles including;

  • Ensuring appropriate authority has been received to recruit
  • Liaising with Hiring Managers to organise JD, advert wording and advertising strategy
  • Place and manage adverts across multiple mediums and provide regular progress updates to hiring managers
  • Manage the ATS and external referrals
  • Phone screen and shortlist applications
  • Coordinate Interviews with, and obtain feedback from Hiring Managers
  • Ensure interview records are made, all notes are received and filed.
  • Coordinate decline and acceptance messaging to candidates
  • Manage agency relationships (PSL if applicable)
  • Organise swift payment of advertising and agency invoices with Finance as appropriate


  • Draft employment and associate contracts
  • Coordinate pre-employment correspondence with new joiners
  • Collect employee documents and ensure these are appropriately filed.
  • Manage DBS checks for perm and Associates
  • Ensures New Joiner Processes are completed by HR in good time of start date – follows up with IT and managers to do the same.
  • Coordinates corporate and onboarding induction meetings for new joiners
  • Hold HR onboarding meeting with all new joiners.

HR Operations

  • Answer first line queries from employees and managers, escalating as necessary
  • Maintain the People HR Employee Database
  • Pension and Benefits administration
  • Prepares letters of variation to reflect all staff movements in including promotions, secondments, maternity leave and leavers.
  • Reporting: Prepares monthly reports from PeopleHR for sickness, holidays etc
  • HR Operations Supports regular company processes including bonus administration and salary reviews.
  • Provides Internal and External Employee References
  • Proactively monitor sickness and liaise with managers and employees about levels of absence and entitlement to Company Sick Pay.
  • Completes Exit Interviews with Leavers and circulates feedback amongst management.
  • Manages relationship with People HR.
  • Maintains company org chart and telephone list.


  • 5 GCSEs at grade C (level 4) minimum, including maths and english
  • MS Word and Excel intermediate
  • Studying towards CIPD qualifications
  • Familiarity with People HR database (desirable)
  • CIPD Level 3-5 (desirable)


  • 33 days’ holiday pro rata (including bank holidays)
  • Discretionary bonus
  • 6% employer pension contribution on successful completion of probation
  • 20 days’ company sick pay in any 12 month rolling period
  • Company social events

​Type of Employment: Permanent

Part-time hours: 18.75 per week

HCML is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

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